Trapeze Desktop and bookmarking

Product overview | TD & Bookmaking | TD & Scanning | TD & ODMA | TD Versions

 

Trapeze Desktop™ provides bookmarks to help the user navigate and catalogue pages in a file.

Catalogue your documents any way you want

• Trapeze bookmarks do not have to be hierarchical - a major drawback of most folder systems.
• A bookmark folder can be created automatically at scan-time and by drag and drop after the file has been scanned.
• A document or page can be in more than one bookmark.

A bookmark folder can be:

• A document full of pages
• A file full of documents
• An ad-hoc category
• A chapter
• A tab in a folder
• A temporary collection of pages or documents.

Bookmark Functionality

Bookmark folders make the image collection or the file behave like an ordinary folder full of documents.

• They can be named any way you want and can contain any pages you want.
• Creating, altering or deleting bookmarks or folders does not affect the images in the file, only the bookmark index.

Printing Bookmarks:

• Select a bookmark folder or multiple folders and print.
• A cover page for each folder will be printed with its name on it. This enables you to print multiple pages and have them automatically sorted into documents in the printer bin.

Printing over the web:

• Printing the contents of a bookmark folder using Trapeze Online™ will mean that only the pages in that folder will be loaded over the web to be printed. For instance, if the file contains 100 pages, and only four need printing, then only those four will be downloaded.

Saving Selections of your documents using Bookmarks:

• Highlight a bookmark folder or a series of folders and/or pages and save to another file, and Trapeze will take those images and save them to a new file, including the thumbnail images and the bookmarks.

Re-ordering the pages of your file:

• Bookmark folders and documents can be moved within or between other bookmark folders. You can reorder your file the way you want, or have multiple views of the same file. The images in the file are untouched. Only the bookmark index is changed.

Creating Folders and Bookmarks

The user can create their own folders and drag the pages into them. If the user has been granted the rights, they can:

• Create the folders
• Name the folders
• Drag the appropriate pages into them.
• Name the pages or documents
• Use Trapeze’s automatic document naming and page numbering

Bookmarks folders can be created automatically during scanning

• Trapeze uses special separator pages to separate documents during scanning. (Onstream provides a utility to create the separator pages). Each separator page will create a new folder and put all the pages below it into that folder - just like a document in a file.
• If the separator pages have barcodes on them, Trapeze will name the folders automatically.

Bookmark folders can be created automatically in conjunction with other capture systems

• If you use another system to capture your image files, then a Trapeze utility can automatically put predetermined bookmark folders into every image file, ready for the user to catalogue them.
• The users can then index the file themselves using drag and drop – no typing!

 

 

The screen shot above illustrates pages scanned by a standard batch scanning product and with the bookmark folders added automatically (as part of the capture process). These un-indexed pages were then indexed by the end users using drag and drop.

Bookmark Storage

Bookmarks may be stored either in the image file, in your database or in a separate file. This is useful for legal purposes or if the image is stored on a CD or other non-writable media.

 

For more information on the full Trapeze Desktop range, contact CMS Software direct. You'll find our contact details here.