CMS have now partnered with Redacta Limited to become an authorised UK reseller of RapidRedact software from Onstream Systems. RapidRedact is a valuable tool in quickly removing sensitive information, and keeping your sensitive information private and confidential. In addition to being far more efficient than manual redaction, you are able to audit and track which changes have been made to redacted documents and you can automatically stamp the documents with the relevant UK FOI, DPA, and EIR exemption codes.

 

What is redaction?

Redaction is the separation of disclosable from non-disclosable information by blocking out individual words, sentences or paragraphs or the removal of whole pages or sections prior to the release of the document. In the paper environment some organisations will know redaction as when whole pages are removed, or deletions where only a section of text is affected.

 

Why is it needed?

Redaction is required to conform to Freedom of Information requirements and The Data Protection Act. Within these 2 fields of disclosure, certain personal or private information will need to be removed before sending the edited (redacted) version to the requestor, whilst maintaining the documents original data.

 

Freedom of Information Act 2000

The Freedom of Information (FOI) Act was passed on 30 November 2000. It gives a general right of access to all types of recorded information held by public authorities, with full access granted in January 2005. The Act sets out exemptions to that right and places certain obligations on public authorities.

 

Data Protection Act

The basics

The Data Protection Act requires anyone who handles personal information to comply with a number of important principles. It also gives individuals rights over their personal information.

 

Your rights

Individuals have a wide range of rights under the Data Protection Act, including access, compensation and the prevention of processing.

 

Your legal obligations

If you handle personal information, you have a number of important legal obligations. All the details are here.

 

Guidance

The (Information Commissioner’s Office) ICO produces detailed guidance which provides organisations and individuals with all the information they need to know about the Data Protection Act.

 

Enforcement

The ICO has legal powers to ensure that organisations comply with the requirements of the Data Protection Act. It is important to note that these powers are focused on ensuring that organisations meet the obligations of the Act.

 

Notification under the Data Protection Act 1998

Unless you're exempt, the Data Protection Act requires all data controllers who process personal information to register with the ICO.

 

There are 3 products available from Rapid Redact which are aimed at different scales of company size.

 

 

RapidRedact Desktop

RapidRedact Desktop is a fast simple redaction tool for irreversibly blanking out (redacting) selected information and meta data from all electronic document types. Since the redacted content is no longer in the document, snooping or hacking into the file cannot reveal it.

 

RapidRedact integrates with your own desktop application software and offers a simple user interface through which a user can begin redacting files.

 

This version of the RapidRedact redaction tool is ideal for users who need to select documents, text, pages or sections, and then automatically search and redact words phrases fields and pages.

 

Integrated document sources with MS Word, Excel, Outlook, Outlook Express, PowerPoint, Acrobat, Acrobat Reader etc.

• Output to choice of directory or email - Redacted copies - Audit (review) copies
• Exemption Codes
• Watermarks
• Redaction Templates
• Text search in images and documents
• Page Numbering
• Automatically mark text – ready for removal
• Bracketed text search & removal in legal documents
• Integration with ODMA compliant document management systems (Documentum, Interwoven, Hummingbird, Stellent and Lotus Notes)

 

Click here for the product data sheet on RapidRedact Desktop.

 

RapidRedact High Volume Server

RapidRedact High Volume Server is a redaction server and software development toolkit which allows you to "redaction enable" existing systems. Suitable for redacting large volumes of documents, it provides automatic text search and removal, and lets multiple reviewers access and work on these documents on the LAN or over the web. The high performance redaction server enables multi-page documents to be retrieved and redacted up to 40 times faster than any other solution.

 

RapidRedact High Volume Server is ideal for companies who need to process large volumes of documents, queue and make ready batches of files for automatic text search and removal, allowing multiple users to access and work on these documents.

 

Click here for the product data sheet on RapidRedact High Volume Server.

 

RapidRedact Webstreamer

A web extension that works with the RapidRedact SDK & High-Volume Server, for businesses that require high volume redacting and reviewing capability over the internet.

 

It integrates directly with your system, and works with third party web based applications for users to redact documents right in their browser, over the web. The revolutionary streaming server enables multi–page documents to be retrieved and redacted up to 40 times faster than any other solution.

 

Please call for further details on this product.

 

Demonstrations of Rapid Redact

To allow you to fully appreciate how Rapid Redact can benefit your organisation there are a number of demonstrations for you to view.

 

• Automatic Word Removal
• Bracketed Text Removal
• Reason for Redaction
• Scan, OCR and Redact
• The User Experience
• 30 second overview

 

For further information on the Rapid Redact products, contact CMS Software direct. You'll find our contact details here.