Therefore Document Management


The Therefore™ documenet management system enables you to process information efficiently, economically and securely throughout your department or organization. This means your team can access and use the information they need to meet business objectives, allowing you to have a smarter company and increase efficiency and profits.




































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This case study was authorised by Leekes on 14 June 2005


Redscan Ltd.

The Business Park, Technology Drive,

Beeston, Nottingham,

England NG9 2ND









‘Since we have been using the Redscan SDP

we have not had a single instance where an

external virus has got through our network.’

Chris Leeke

IT Project Manager



Founded in 1897, Leekes is a department store located in South Wales. Since being established, the business has passed through the family and expanded rapidly with a home improvements centre opening in the mid 1960s in Tonypandy, and then the larger format department stores opening in Llantrisant in 1977, Cross Hands in 1984 and Melksham in 1992.


With approximately 1,500 members of staff operating from Leekes’ head office, four retail outlets, a hotel, leisure club and two golf courses, around 200 of whom have access to internet and email, network security is a priority at Leekes.


IT project manager, Chris Leeke, was looking for an Internet security solution that would tackle the problem of viruses, intrusions and spam before they enter the company network: “We are moving to a thin client system and although this does away with many of the security liabilities associated with desktop computing by preventing viruses and local programme installation, it also makes us more reliant on the integrity of our servers. We identified that it would be better to stop potential threats before they enter our network.”


After evaluating a number of solutions, Leekes opted for two RM 300 NetworkBoxes (dual Redscan SDP solution) in high availability mode. Provided in a rack mount chassis, they are positioned at the edge of the network, and all Internet traffic is routed through them.




The primary RM 300 appliance provides Leekes with a wide range of Internet security protection including, virus protection, a firewall, intrusion detection and prevention, content filtering, spam filtering and VPN support for secure remote access. The secondary RM 300 appliance operates in backup mode and takes over if the primary Redscan fails.


Chris said, “The solution’s failover capability was a major deciding factor for Leekes. Because the Redscan supports failover, Leekes can have two physically different connections to the Internet and let the backup take over if the primary link fails.


“Above all, because the Redscan boxes are remotely managed and updated, this has reduced the overall workload for the IT staff at Leekes.”


The Redscan’s DMZ or “De- Militarised Zone” capability was also of interest to Leekes. The DMZ is a physically separate network from the department store’s trusted internal network and the external public network. The web server sits here, allowing it to be accessed by external web traffic, without compromising the security of the department store’s main network.


“The dual Redscan solution allows us to standardise on web usage across the whole Leekes organisation; no matter which site is making a request for a web page. With the DMZ facility, we can apply an ‘acceptable use policy’ to web usage and it is much easier than having to manage individual devices across 3 or 4 different sites.”



The dual Redscan solution’s anti-virus functionality has dramatically improved Leekes’ computer virus problem, as Chris commented: “Since we have been using the Redscan boxes we have not had a single instance where an external virus has got through our network. There is a setting of Kaspersky anti-virus available within the Redscan that prevents a whole host of malware entering our network.”


With the HTTP (HyperText Transfer Protocol) scanning feature included on the appliances, the Redscan boxes are able to protect Leekes against viruses being downloaded while employees browse web pages.


HTTP scanning enables the Redscan to scan content that comes from surfing the Internet and checks attachments that are downloaded with the webpage for viruses. While most viruses are transmitted by email, this feature provides a valuable extra defence for Leekes.


Spam was also a big issue for Leekes before the Redscan install. “From day one the boxes went in, our spam problems have reduced significantly,” said Chris.


Leekes IT department is also taking advantage of the fact the Redscan boxes are managed remotely, and updates are pushed to the appliances automatically through the company’s unique PUSH technology. This means that the Leekes company network is protected 24 hours a day, 365 days a year, against all main malware threats including, hackers, undesirable content, viruses, spam, spyware and phishing.


Chris concluded, “Our workload is heavy but the Redscan support staff have been forthcoming and efficient in executing any requested work. The


Redscan boxes have made things much easier for us. From our point of view, it has been money well spent.”


Chris added, “Because all Redscan devices are continuously maintained and updated by the company, they deliver high levels of security and business protection. No user intervention or configuration is required from us which means it’s a huge weight off our shoulders.”


As well as anti-spam and antivirus, Leekes uses the content filtering capability of the Redscan solution as Chris explained: “The primary Redscan appliance filters our outgoing traffic – the built-in SurfControl software blocks access to dubious websites. This is excellent for us as we now feel confident that Internet access is no longer being misused internally.”


The RM 300 Redscan solution’s firewall and intrusion detection/ prevention capabilities complete the department store’s protection. “We have had no problems with intrusions since the Redscan boxes were installed,” said Chris.


The Redscan uses over 320 intrusion detection signatures to provide early warning of concerted attempts to compromise a company’s network. Additionally, the IDS communicates with the firewall to block suspicious traffic. It does this by dynamically adding rules to prevent a targeted attack from proceeding. This allows the Redscan to protect Leekes’ network against denial of service attacks.


Chris has further plans regarding IT security for Leekes as he states: “We will continue to rollout our server-based computing solutions and support our remaining desktop PCs and servers with anti-virus software.”


CMS Software Ltd.

Telephone: +(44) (0) 1708 640 382

Fax: +(44) (0) 1708 640385






                                                    You also download an Adobe Acrobat PDF version of this case study from here.

CMS Software Ltd, 10 Saxon House,

Upminster Trading Park, Warley Street,

Upminster, Essex, RM14 3PJ

Tel: 01708 640382  Fax: 01708 640385

CMS Software Ltd 1984 - 2017. Last updated 07 June 2017.

CMS Software Ltd based in the UK is a leading provider of document scanning hardware and software solutions. CMS offer full consultation for your document management, scanning, archiving and retrieval requirements.CMS Software products and services include Canon & Fujitsu document scanners, electronic document distribution, electronic invoice approval, forms processing for invoices, statements, remittances and other related documents.  Click here for our Terms and Conditions of Sale.