Adest 

The Adest software suite forms a unique set of electronic document management products. Each Adest product provides a compelling and consistent way to capture, profile and electronically store documents in a centralised document store. Adest   incorporates the latest in document management technology and offers a comprehensive set of enterprise electronic document management products, that will deliver cost savings, productivity enhancements and security benefits to any organisation. 

Further details can be found here.

         Case Study

 

'Coe Vintners kept over 65,000 Proof of Delivery notes at any one time'

The Client’s Problem

Coe Vintners was established in 1930 and is now one of London’s leading wine and spirit wholesalers. They distribute their products nationally to an extensive customer base.

 

High numbers of delivery notes were retained for considerable periods in case of customer query- over 65,000 Proof of Delivery (POD) notes were being held at any one time.

 

Significant time was being taken both in filing and retrieving documents in order to resolve invoicing issues. In addition to the time and cost incurred in retrieval and delayed payments, valuable storage space was being wasted. As the business continued to grow the problem was becoming worst as more POD’s were being held for longer periods in case of customer query or invoicing disputes.

Our Solution

CMS Software introduced Adest Document Manger with the Bar Code Module to improve the invoice handling process.

 

The problem was addressed first by producing a bar-code from existing information in their accounts software; the bar code is then printed automatically as part of the proof of delivery note before the goods are sent out

Once the signed POD’s have been returned to Coe Vintners they are then batch scanned.  The bar code module in Adest automatically indexes each POD image, allowing for easy and rapid retrieval. The physical notes are now stored off-site, freeing much-needed storage space at Coe’s premises.

 

Coe Vintners can now generate an Exception Report, which identifies any orders which have not been delivered and pre-empts customers invoice queries. This has a significant effect on their debtor days and cash flow.

Coe Vintners are now considering the potential for Adest Document Manager in other parts of their business.

Business Benefits

 

“…we have very quickly reaped the benefits of Adest, I can’t believe every business involved in wholesale is not using a system like this...”

Richard Fox, Office & IT Manager

CMS Software Ltd.

Telephone: +(44) (0) 1708 640 382

Fax: +(44) (0) 1708 640385

Email: sales@cmssoft.co.uk

Web: http://www.cmssoft.co.uk 

 

 

You also download an Adobe Acrobat PDF version of this case study from here.

 

CMS Software Ltd, 10 Saxon House,

Upminster Trading Park, Warley Street,

Upminster, Essex, RM14 3PJ

Tel: 01708 640382  Fax: 01708 640385

CMS Software Ltd 1984 - 2017. Last updated 07 June 2017.

CMS Software Ltd based in the UK is a leading provider of document scanning hardware and software solutions. CMS offer full consultation for your document management, scanning, archiving and retrieval requirements.CMS Software products and services include Canon & Fujitsu document scanners, electronic document distribution, electronic invoice approval, forms processing for invoices, statements, remittances and other related documents.  Click here for our Terms and Conditions of Sale.