CMS Software Ltd is a leading provider of document management systems, email security and support services designed for organisations of all sizes across a multitude of business sectors.

 

Our systems are designed to offer you flexibility in storing documents electronically. We use the latest technology in both software and hardware to create the best system for you organisation.

Document Management from CMS Software

Benefits

Modern day Document Management can provide an overall streamlining of any size of company and provide a positive return on your investment within 6-9 months of implementation.  In addition to this Document Management can provide the following benefits:-

 

• Storage space saving on filing cabinets
• Protection against business continuity in case of fire
• Control sensitive information getting into the wrong hand, inside and outside you organisation
• Real time saving on posting, stationery, paper, ink
• Personnel overhead can be kept at a minimum due to efficiencies in day to day processes
• Flow of paperwork electronically and the ability to build in business rules

Features

We have developed and installed systems that offer full or semi automation in the processing of forms and other business related documents that include:-

 

• Electronic network faxing
• Archiving of important documents in electronic format, PDF. TIFF etc
• Management of historical archives without the need for large filing cabinets
• Indexing and retrieval of your data using customer defined search terms
• Scanning remotely for document capture and distribution
• Automated data capture from documents received, i.e. purchase invoices, despatch notes
• Barcode capture for indexing and retrieval
• Forms Processing, OCR and ICR Character Recognition, including hand written characters
• Purchase invoice data capture and export to your system
• Automation of received documents

 

 

Our Clients

CMS supply to many different market sectors, examples of these clients are listed below:-  

Healthcare:- North Cumbria Healthcare, Kings College London, Health Protection agency, Queen Elizabeth Hospital - Greenwich

Car Dealer Network:- Essex Auto Group, Gordon’s of Bolton, Sandicliffe, Brooklyn Ford, Jennings Group

Banks:-First Bank of Nigeria, Banca Di Roma

Councils:- London Borough of Hackney, London Borough of Camden, South Lanarkshire Council, Corby Borough Council

Manufacturing:- IHL Walraven, Kesslers International Ltd

 

 Walraven - ROI and Cost savings

Walraven is a family owned company with head offices in the Netherlands and 17 sites around the world. They manufacture fixing systems for heating pipes, cooling systems as well as fire protection systems and sanitary systems.Walraven operate in the domestic market with many customers in the construction, electrical and building and public sectors

 

Walraven has also seen significant cost-savings since integrating Electronic Document Distribution (EDD) & Zetafax seamlessly into their existing business processes. They have saved approximately £800 per month on postage and packaging, £400 on labour, £600 on stationery and fax consumables. So all in all, they are witnessing cost-savings of approximately £1800-1900 per month.

 

“By implementing EDD, we have immediately saved a lot of money. It has the potential to save us more time and money in the future when we look to expand.” Nicola Luker, Finance Manager, Walraven Ltd

Call now for a no obligation quote or to ask advice about your needs for Document Management. Contact Shane Hamilton on 01708-640382 or email sales@cmssoft.co.uk

 

Additional Products and Systems available from CMS Software

• Image Viewers - for “bookmarking” specific detailed images, such as maps, plans and technical drawings. Allowing for annotations, scale measuring and light table functions within the software.
• Forms Processing - designed for data extraction and input into a Document Management system or third party such as Sharepoint, Oracle etc. Ideal for Invoice processing and extraction of key data from a large volume of received documents (either electronic or hard copy)
• Reports management – allowing your system generated reports to be stored electronically. Statements and remittances can now be sent via our Electronic Document Distribution (EDD) system. Company logo’s and overlay can be added to make your company stationery to enhance the appearance of the delivered documents.
• Document Scanners - developed by some of worlds leading manufacturers in document scanning. We offer Canon and Fujitsu scanners capable of scanning speeds from 30 ppm to 128ppm.
• Redaction software – Designed specifically to protect outgoing files or printed hard copy documents. Able to protect sensitive data and make you compliant with Data Protection and Freedom of Information legal requirements.
• Electronic Network Faxing – This software turns your workstation into a fax machine. No need to worry about missing another fax again. Send and receive faxes from your desktop, just like an email.